Invoice Matching

Automated Invoice Matching

3-way Invoice matching is a vital control for avoiding losses and unauthorised spending but it is time consuming and costly. Documation’s matching solution automatically performs invoice verification and 3-way matching, posting successful invoices straight to your finance system and providing the tools to deal with exceptions quickly and easily.

1

Go paperless

Invoices and Credits are received in electronic format direct from suppliers, through our portal or virtualised from paper. Data is extracted and validated ready for matching with minimal manual effort.

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2

Automate Matching - by your rules

High performance 3-way matching eliminates manual effort but includes your rules and tolerances with the flexibility to cater for specific requirements based on order type and other key factors.

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3

Touchless, straight through invoice processing

Successful invoices are received, matched and posted direct to your finance system with no manual intervention.

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4

Simplify exception handling

Invoices which fail to match are automatically routed to AP or directly out to the business for resolution by receipting, manual matching or rejection.
Automatic match reattempts ensure invoices are released as soon as problems are resolved.

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5

Analyse and improve

Comprehensive BI data is available showing supplier and invoice stats, process efficiency, and bottlenecks. GRNI and other reports are also available to supplement reports from your finance system.

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Key Benefits
Improve efficiency

Efficient working, faster processing, less storage costs and immediate access to documents, data, audit trails and information

Productive AP teams

Your AP team can focus on value-add such as improving supplier compliance instead of manually matching invoices

No duplicates

Invoices are paid on time with better discount uptake, improved supplier relationships and no losses through duplicate payments

Time well-spent

AP spend less time handling and chasing match exceptions, business users have easy-to-use tools to resolve problems

Improve matching

Increase efficiency by fine tuning the matching process and pinpointing non-compliant suppliers and users

How we work

“Listen, understand, respond. These three pillars underpin our belief that the best solutions come from getting to know you, your business and your pain points. Only then will we propose a solution that best fits your needs.” John Wallace

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Documation has allowed us to automate our stock invoice matching process helping us to reduce our staff levels and increase productivity significantly. Nearly 50% of invoices we receive are now processed automatically for payment. - Purchase Ledger Manager Go Outdoors

Documation were able to create a solution which exactly met our businesses needs. As a growing university, we know that we can now manage and speedily process a large increase in invoice volumes without having to expand our AP team. In fact as time goes by we expect the invoice processing times to fall even further. - Loretta Hartnell, Head of Accounting Operations SSU

Go Outdoors Case Study

The processing of AP documents is vital to GO Outdoors’ business and the company went out to tender for a solution to streamline processing in their Accounts Payable department.

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Integrations

Enable solutions can streamline and improve business processes by integrating easily to your essential systems to provide the information and documents users need.

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The Platform

Documation solutions are based on our flexible, robust, fully scalable software platform ‘Enable’

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Need something bespoke?

Documation can provide a solution to almost any Information management or document processing challenge. Contact us now to find out how we can help

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