AP Automation

25 years of successful AP automation

Automate and streamline AP processes in the finance department and the wider business to gain lower costs, faster payment cycles, reduced staff input, improved control and better supplier relationships.

Whether cloud or on-premise, capex or subscription-based, our AP automation solution processes invoices for multiple finance systems across departments, continents, languages and currencies. It can be provided as a total solution or in component form to solve specific AP problems such as data capture or automated 3-way invoice matching.

Automate invoice entry and eliminate duplicates

IMS captures paper, email, EDI and e-invoices automatically. Data is captured directly from e-invoice and EDI while Email and scanned invoices are processed through OCR, dramatically reducing data entry costs, improving validation and eliminating duplicates.

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Automate invoice Matching

Invoice matching taking too much AP time?
IMS automates 3-way matching for most invoices, automatically distributes match queries and provides tools for simple query resolution anywhere in the business.

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Code and approve online

AP staff can handle non-PO invoices easily with our rights-based coding and approval process that simplifies processing and ensures strict controls.

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Introduce supplier self-service

AP staff spending too much time on supplier queries?

The IMS supplier portal provides answers to supplier queries and supports the direct upload of invoices and invoice creation for small suppliers, with data validated and orders matched at source.

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Control, analyse and improve

AP dashboards and reporting tools give you visibility of the AP process, helping you plan resources and identify and improve bottlenecks.

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Key Benefits

No more paper trail

Eradicate the endless paper trail! Remove paper, reduce printing costs and save valuable office space.

Eliminate duplicates

Automatically detect and reject duplicates and at the same time maximise early payment discounts by Suppliers paying on time.

Faster processing

Touchless straight through processing for most invoices. Exceptions highlighted for rapid resolution by AP.

Increased visibility

Gain the controls to quickly, easily and visibly ensure spend is allocated correctly and approved in accordance with business guidelines.

Free your AP team

Improve processing times and free your AP team from data entry and time-consuming enquiries with supplier self-service capabilities

How we work

“Listen, understand, respond. These three pillars underpin our belief that the best solutions come from getting to know you, your business and your pain points. Only then will we propose a solution that best fits your needs.” John Wallace

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Documation came out to visit us and understand our needs, no webinars or teleconferences but face to face! Meeting them helped us to understand the Invoice Management Solution (IMS) capabilities and eased any initial reservations that our team had of the change Scott Trent, Financial Accounting Manager for Refresco

After coming highly recommended to us, Documation exceeded our expectations. They visited us and quickly came up with a plan and solution that matched our requirements and progressed efficiently, configuring the solution as our business needs changed Eric Adatia, Finance Director at Planet Organic

Southampton Solent University Case Study

Southampton Solent University wanted to improve the management and processing of their supplier invoices. With new targets to reduce overheads throughout the organisation in the coming year, the Accounts Payable department was an area identified as providing potential cost savings.

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Integrations

Enable solutions can streamline and improve business processes by integrating easily to your essential systems to provide the information and documents users need.