AP Automation Solution

How Does Accounts Payable Automation Benefit Businesses?

No more paper trail

Eradicate the endless paper trail! Remove paper, reduce printing costs and save valuable office space with our Accounts Payable Software

Eliminate duplicates

Automatically detect and reject duplicates and at the same time maximise supplier early payment discounts by paying on time

Faster processing

Touchless straight through processing for most invoices. Exceptions highlighted for rapid resolution by AP

Increased visibility

Gain the controls to quickly, easily and visibly ensure spend is allocated correctly and approved in accordance with business guidelines using our accounts payable software

Free your AP team

Improve processing times and free your AP team from data entry and time-consuming enquiries with supplier self-service capabilities

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Documation can provide a solution to almost any information management or document processing challenge. Contact us now to find out how Accounts Payable Automation Software can help.

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How we work

“Listen, understand, respond. These three pillars underpin our belief that the best solutions come from getting to know you, your business and your pain points. Only then will we propose a solution that best fits your needs.” John Wallace

Workers thinking

The Platform

Documation solutions are based on our flexible, robust, fully scalable software platform ‘Enable’. Streamline your financial systems with our Accounts Payable Software Solution.

Cloud Solution

Competent. Accomplished.

Here are the latest results from a research project asking our customers what they think of us.


Rated us for listening and communication.


Rated us for pro activity.


Rated us value for money.

Our Testimonials

  • “The Documation team provided fantastic support before, during and after deployment. They worked well with a range of stakeholders across the Council, including our IT team and Procure to Pay teams. They understood our challenges and the scale on which we operate and were able to implement a solution which met our needs effectively as well as providing support and problem-solving at crucial points. ”

    Partick Tipton, Senior P2P Projects Officer 

  • “Documation are really approachable, even when we were working through the issues, they really listened to what we needed and worked hard to understand the process and any problems, and they have been a great partner to work with. “

    -Lesley Brown, IS Product Manager at NWG

  • “Of course, when choosing a new system, it is difficult but I absolutely love Documation, it’s a very simple tool to use, it is intuitive and the functionality was exactly what we were looking for.

    Auto matching and auto distribution are two of the most time saving functions that an AP Team could wish for”.

    -Liz Coffey – Accounts Payable Manager at Weetabix

  • We chose Documation as our AP Automation provider because they are a UK based software development company, and had an expert support team, along with powerful software that exceeded our requirements.  Documation are efficient, user friendly and always offer their help and support.

    -Rachel Heys, Accounts Payable Team at Agrovista

  • “Documation’s  experience and depth of knowledge was evident, every base had been covered, it has clearly been built by AP Professionals with an understanding of the problems that Accounts Payable face on a daily basis, and the match query solution was a clear winner!”

    -Liz Coffey Accounts Payable Manager at Weetabix

  • “One of the real key things for us was Documation’s understanding of what our requirements were which made it really easy for us to get the solution that we wanted.  They listened to our needs and offered advice and recommendations in line with our budget.”

    Kerry Bailey, Strategic P2P Manager

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  • “Documation are customer focussed and approachable.  They are well balanced between delivering a service, demonstrating their expertise whilst always listening”

    Nancy Easey, Central Finance & Project Improvement Manager

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  • “A massive thank you for all Documation have done thus far with our project. I know we aren’t the easiest client but I am genuinely excited about the system and its implementation.”

    -Ian  Westlake,  Head of Procurement

Book Into A Workshop To See Our Solution In Action

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More Questions?

Invoice matching solutions can greatly improve productivity and cash flow. Purchase order processing can be simplified with a fully automated solution, using invoice matching and AP software.

AI in accounts payable can eradicate the need for paper invoices and manual processes!

Documation can provide a solution to almost any information management or document processing challenge. Contact us now to find out how our accounting systems can help your business AP processes, or see our accounts payable automation work in a tailored workshop.

AP Automation FAQs

Documation’s finance process automation solutions are a perfect fit for a range of businesses that are looking to upgrade their accounts payable process. Our systems suit:

✓ Corporations operating on a national and international scale, looking to harmonise all invoice processes

✓ Businesses seeking to minimise the quantity of systems and software suppliers currently in use

✓ Companies searching for a bespoke solution configured to meet specific needs and ability to scale accordingly

Will your AP automation software work with our existing accounting systems?

Yes. Documation solutions are designed to integrate easily with all ERPs and other finance systems.

Do we still need to enter invoices manually?

No, manual data entry is a thing of the past. Documation’s Intelligent Capture means that invoices do not need to be manually input. Dedicated email inboxes capture email invoice attachments in all formats, and the small number of paper invoices that are received can be scanned using multi-functional devices and sent through Intelligent Capture and stored digitally.

Can we become paper free with AP automation?

Yes. Becoming paper-free is an important part of AP automation. Invoice data is captured, added to the workflow, coded, approved and stored digitally, available for viewing from both your ERP/Finance system and in the Documation solution. Accounts payable invoice automation logs every touch of the invoice from receipt to payment and stores a full audit trail, eliminating the need for physical storage space. Resources are no longer required for printing and filing which in turn, has the benefit of reducing your carbon footprint.

Does AP automation work with PO and Non-PO invoices?

Yes. Invoices can be coded and approved or matched (2 or 3 way) through a workflow that also handles exceptions. The best case scenario is a touchless process where invoices are captured, matched, or coded and approved without intervention from the AP team. With a no PO no Pay policy, touchless processing can be easily achieved for more than 85% of your invoices. Exceptions are handled by the AP team through a dashboard. Documation’s advanced AP automation solutions have embedded machine learning that pick up actions from the AP team and add them to the automation for future processes.

Can AP automation prevent duplicate payments?

Yes. Intelligent data capture means that each invoice is checked on receipt and if a duplicate is found, it is rejected and sent back to the supplier.

Do my suppliers need to change the way they submit invoices?

No. Encouraging your suppliers to ensure they submit all invoices electronically has been a hot topic, particularly during the Pandemic where AP teams were working remotely. Suppliers can continue to send emails with invoice attachments, use EDI or make use of the supplier portal where they can submit invoices and manage communications and keep track of invoice payment progress, queries and updates. For the few suppliers that still submit paper invoices, these will need to be scanned and sent to the workflow for data capture.

Can AP automation solutions help with invoice-related communications?

Yes. Having full visibility of the invoice allows the AP team have all the information of the invoice status at anytime. Suppliers can use the supplier portal as a self-service to check progress, using the portal as a channel for resolving queries and viewing payment dates.

Does AP automation save costs?

Yes. Quicker invoice processing means businesses can take advantage of early payment discounts from their suppliers. Elimination of duplicate invoices at source ensures no duplicate payments are made. Automated statement reconciliation reduces GRNI balances combined with data analytics that Documation’s integrated Power Bi provides makes reporting on KPIs simple and cash flow forecasting more accurate. Reducing manual tasks allow team members to undertake value added tasks and can spend time reviewing supplier bottle necks, improving supplier relations and working with the wider business to ensure enhanced procurement and approval processes are in place.

Is my data safe?

Yes. Documation are ISO 27001 certified which means we take our data security seriously. To gain and retain this certification we undergo quarterly internal audits and half yearly external audits from the BSi who have an excellent, internationally recognised reputation. Certification proves without doubt, that Documation’s business practices are secure and safe, not just now, but into the future through an inbuilt system of reviews and action plans. Retaining this certification ensures that our already rigorous business processes continuously improve to deal with Information Security challenges as they evolve in future.

Do I need IT involvement to set up AP automation?

Yes. For a successful implementation it’s important to get involvement from all the stakeholders. The level of IT involvement will depend on numerous factors including hosting options (Cloud or on premise), single or multiple ERPs, email clients, and other software integrations your business requires.

Finance Automation Solutions

Why stop at trying to fix your accounts payable problems? The experts here at Documation have developed a range of industry-leading finance automation solutions that can help your AP team with their processes.

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Expenses Management Automation

Our expenses management software provides a range of solutions for your invoicing team.

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Invoice Matching System

Put an end to manual processing with our automated three-way invoice matching solution.

Read More about Invoice Matching System
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Procure to Pay Software

We provide industry-leading P2P systems to those that are looking to improve procurement processes.

Read More about Procure to Pay Software
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Remittance Delivery Solution

Our system delivers remittances to your suppliers electronically, saving costs and improving efficiency.

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Statement Reconciliation

Statement Reconciliation is the ultimate control to close the loop in AP and ensure balances are accurate.

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Contact Us

Here at Documation, we’re experts in all things finance processing so if you have any questions regarding our automation solutions, please get in touch.

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