Modern Slavery Statement

1      Policy Statement

Modern slavery is a crime and a violation of fundamental human rights. It takes various forms, such as slavery, servitude, forced and compulsory labour and human trafficking, all of which have in common the deprivation of a person’s liberty by another in order to exploit them for personal or commercial gain.

We have a zero-tolerance approach to modern slavery and we are committed to the principles of the Modern Slavery Act 2015 and the abolition of modern slavery and human trafficking in our corporate activities. We expect the same high standards from  our contractors, suppliers and other business partners. As part of our contracting processes, we include specific prohibitions against the use of forced, compulsory or trafficked labour, or anyone held in slavery or servitude and we expect that our suppliers will hold their own suppliers to the same high standards.

We are an equal opportunities employer, fully committed to creating and ensuring an inclusive and respectful working environment for all our employees.

Any employee who breaches this policy may face disciplinary action, which could result in dismissal for misconduct or gross misconduct.

We may terminate our relationship with other individuals and organisations working on our behalf if they breach this policy.

2      Scope

This policy applies to all employees, contractors, suppliers, and partners of Documation Software Ltd. It extends to all operations and supply chains associated with our business activities. 

3      Policies which relate to the Modern Slavery Act 2015

The following policies are available to all employees through the Documation Software Ltd’s SharePoint site:

  • Code of Conduct
  • Equal Opportunities Policy
  • People Management Policy
  • Whistle Blowing Policy

These policies set out the standards required of our employees and include details of the processes in place which can be followed to report issues or concerns about Modern Slavery linked to our organisation taking place.

4      Supplier Due Diligence

We will conduct due diligence on suppliers and contractors where relevant to ensure they comply with our zero-tolerance policy on modern slavery and human trafficking. Suppliers and contractors shall be expected to adhere to the same high standards and principles. New suppliers will be risk assessed through our supplier onboarding process to ensure compliance with the requirements of the Modern Slavery Act 2015.

5      Responsibility

The Finance and Administration Manager has overall responsibility for ensuring that this policy complies with our legal and ethical obligations, monitoring its use and effectiveness, dealing with any queries about it and ensuring that all those under our control comply with it.

Management at all levels are responsible for ensuring those reporting to them understand and comply with this policy and are given any required training.

The prevention, detection and reporting of modern slavery in any part of our business or supply chain is the responsibility of all those working for us or under our control.

We aim to encourage openness and will support anyone who raises concerns in good faith under this policy, even if they turn out to be mistaken. We are committed to ensuring no one suffers any detrimental treatment as a result of reporting in good faith their suspicion that modern slavery of whatever form is or may be taking place in any part of our own business or in any part of our supply chain. If you believe that you have suffered any such treatment, you should inform your manager or a member the Finance and Admin team immediately.

6      Training     

Documation will provide mandatory awareness training to all employees on the Modern Slavery Act 2015 and inform them of the appropriate action to take if they suspect a case of modern slavery or human trafficking.

7      Continuous Improvement

We will regularly review and update this policy and associated procedures to ensure they remain effective and aligned with best practices and changes in legislation.