Expenses Solution

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Key Benefits
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Cash advance management

Cash advances can be recorded and accounted for, and the same workflow options that are available for standard claims also apply in this instance.

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Mobile Receipt Capture

Our mobile receipt solution can capture almost any paper receipt, optimise them automatically, and ensure they are digitally and securely stored.

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Approval and QA workflow

Almost all of our solutions include the same workflow options, such as authorisation, and the chance for your claim to be QA checked and approved.

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Multi currency & multi company

No matter where in the world you are, or whatever currency you’re working in, Documation processes and captures expense claims and receipts with haste.

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Realtime posting & retrieval integration

With our Enable platform, which already integrates with multiple finance systems around the world, we can guarantee the most up-to-date posting and retrieval solutions.

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Documation can provide a solution to almost any Information management or document processing challenge. Contact us now to find out how we can help.

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Integrated Business Expenses Solution

Our Expenses Solution at Documation has been created to make your life easier, by capturing receipts and processing expense claims with haste and simplicity. No matter where you are in the world, or what currency you are working in.

Why Use Our Integrated Expense Solutions?

Most of our solutions at Documation are both available as on-premise and cloud resolutions, depending on what suits you best. Time is valuable, and using our Expense Management solutions has been proven to save you lots of it when it comes to error checking and coding.

Our solutions come with integrated fraud checks and will allow you to understand our system with complete transparency, which can be enhanced by our flexible invoicing options.

Our solution is built on our Enable platform, which has already been integrated with an expansive range of finance systems. Everything is QA checked for approval before posting to the official finance systems.

Claims can be approved and validated hassle-free

If required, your claims can be routed for quality checking depending on the situation. Taking into consideration the Claimant, the Expense Line type, or even the Policy validation before deciding on the route for authorisation, we can decide on what approach or direction to take your claim in before being routed for final review.

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Recorded cash advances available

Need to provide receipts and accountability for an advance?

All of our cash advances can be recorded so that you’re covered no matter what. The same workflow options that are available for standard claims such as QA checking, final reviews and authorisation are also included with this solution.

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Quick and accurate browser-based claim creation

With browser-based claim creation, you can be sure that each claim will be completed with ease and in a short amount of time. You’ll also receive a full view of each receipt image, while machine learning technology alongside other elements can guarantee a quick and accurate claim completion.

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Claims can be made for one person on behalf of another

This option makes claiming on behalf of another both simple and easy, with a process that is hassle-free and quick to complete. A document that summarises your claim will be created and displayed with any claim data that may be available, and stored for any future purposes.

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Receipts can be easily and automatically optimised

If you’re dealing with paper receipts, rest assured that by capturing them with your mobile phone or tablet can make handling them a lot easier. They will be automatically optimised and stored digitally in a secure and personal wallet, ready to be associated with any claim you want to create.

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After coming highly recommended to us, Documation exceeded our expectations. They visited us and quickly came up with a plan and solution that matched our requirements and progressed efficiently, configuring the solution as our business needs changed Eric Adatia, Finance Director at Planet Organic

Southampton Solent University Case Study

Southampton Solent University wanted to improve the management and processing of their supplier invoices. With new targets to reduce overheads throughout the organisation in the coming year, the Accounts Payable department was an area identified as providing potential cost savings.

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How We Work

“Listen, understand, respond. These three pillars underpin our belief that the best solutions come from getting to know you, your business and your pain points. Only then will we propose a solution that best fits your needs.” John Wallace

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The Platform

Our Expenses Solution is based on our flexible, robust, fully scalable software platform ‘Enable’

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More Questions?

Expense solutions can save a great deal of time when it comes to managing your incoming and outgoing expenses.

At Documation, our expenses management software solution capture receipts and claims, both quickly and simply no matter where you are in the world, or what currency you’re working in.

Documation can provide a solution to almost any expense claim or credit card challenge. Contact us now to find out how we can help.

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