Expenses Management Solution
How Can Automated Expense Management Software Benefit Businesses?
Track employee expenses claims, gain access to manage expense reports and make fewer errors through our expense management tools. Why automate expense management processes? Automatically process business expense claims, removing the need for manual entry of receipts. Finance teams will reduce time spent processing and expense tracking errors will be eradicated.
Our Clients Include
Documation’s Automated Expense Management Software
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Claims can be approved and validated hassle-free
Choosing an automated expense management software means expense claims can be routed for quality checking depending on the situation. Taking into consideration the Claimant, the Expense Line type, or even the Policy validation before deciding on the route for authorisation, we can decide on what approach or direction to take your claim in before being routed for final review.
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Recorded cash advances available
Need to provide receipts and accountability for an advance? All of our cash advances can be recorded so that you’re covered no matter what. The same workflow options that are available for standard claims such as QA checking, final reviews and the ability to approve expenses are also included with this solution.
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Quick and accurate browser-based claim creation
With browser-based claim creation, you can be sure that each claim will be completed quickly and easily. You’ll receive expense reports which contain a full view of each receipt image, while machine learning technology guarantees quick and accurate claim completion. Our account solutions can help create and automate the expense reporting process so that you can keep on top of employees expenses with ease.
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Claims can be made for one person on behalf of another
The option to make claims on behalf of another is both simple and easy, with a process that is hassle-free and quick to complete. A document that summarises your claim will be created and displayed with any claim data that’s available, and stored for any future purposes.
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Receipts can be easily and automatically optimised
If you’re still using traditional expense management process that deals with paper receipts, rest assured that by capturing them with your mobile phone or tablet can make handling them a lot easier. They will be automatically optimised and stored digitally in a secure and personal wallet, ready to be associated with any claim you want to create.
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Need More Information? Get in Touch with us
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What Our Clients Say About Us...
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“Documation provides a very, very good service with a very good system and I’ve always felt very supported. The fact that they’ve got the same team that’s been there since we started this project is invaluable.”
Andrea Hargate, General Ledger Manager
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‘’We reviewed a number of potential suppliers as we wanted to select a best-in-class product provided by committed supplier. Documation stood out from the start with an excellent P2P solution but also the confidence and experience to deliver what we needed. As such Documation were an excellent choice.’’
Craig Tellwright, Head of Financial Services
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“The Documation team provided fantastic support before, during and after deployment. They worked well with a range of stakeholders across the Council, including our IT team and Procure to Pay teams. They understood our challenges and the scale on which we operate and were able to implement a solution which met our needs effectively as well as providing support and problem-solving at crucial points. “
Patrick Tipton, Senior P2P Projects Officer
Give us a call to discuss your expense management pain points
How we work
“Listen, understand, respond. These three pillars underpin our belief that the best solutions come from getting to know you, your business and your pain points. Only then will we propose a solution that best fits your needs.” John Wallace
The Platform
Our Expenses Management Solution is based on our flexible, robust, fully scalable software platform ‘Enable’.
Competent. Accomplished.
Here are the latest results from a research project asking our customers what they think of us.
Competent. Accomplished.
Here are the latest results from a research project asking our customers what they think of us.
95%
Rated us for listening and communication.
90%
Rated us for pro activity.
92%
Rated us value for money.
Expenses Management FAQs
Documation’s automate expense management system is a perfect fit for a range of businesses that are looking to upgrade their expense management processes. Our systems suit:
✓ Organisations, operating on a national and international level, interested in unifying their expense management processes for greater efficiency
✓ Businesses looking to reduce the quantity of systems and software suppliers currently in use for monitoring expense claims
✓ Accounting teams seeking a customised solution that can be adjusted to meet specific demands while remaining adaptable to future growth
Our expense management solution captures receipts and processes expense claims quickly and easily across departments, countries and continents in multiple languages and currencies. You can use it to track employee expenses claims, automatically process business expense claims, eliminating paper and leading to the removal of manual receipt entry.
An expense management solution provides a range of advantages across various departments. It simplifies expense monitoring (lowering the risk of mistakes and ensuring adherence to company policies), automating tasks such as receipt capturing, approval workflows, and reimbursement, and increases efficiency for employees and management within the expense entry process.
Purchase To Pay
Streamline purchase to pay processes using Documation’s innovative Ai automation, simplifying procurement processes and implementing touchless invoice processing, to improve financial control, whilst seamlessly integrating with all finance systems.
Read More about Purchase To Pay
AP Automation
Implement 100% straight through processing with Documation’s powerful Ai automation solution, using cutting edge technology for data capture, matching, coding and posting, freeing up the AP team for value add tasks.
Read More about AP Automation
Agile Invoice Processing
The lightest of Documation’s solutions and often used as the first step of a digital transformation. AIP uses cutting edge Ai technology for data capture and integrates with all finance systems to post verified invoices and associated documents ready for processing and payment.
Read More about Agile Invoice Processing
E-Invoicing
Documation AP and AR solutions enable sales and accounts payable e-invoicing, integrating with your finance system to streamline e-invoice distribution and receipt. Connect to all your customers and suppliers, guarantee the exchange of accurate data and ensure full traceability of the entire invoice lifecycle and remain compliant.
Read More about E-Invoicing
Finance Solutions
Documation’s added value solutions enhance automation to continuously improve current processes complimenting key finance solutions such as AP automation and Purchase to Pay by adding Statement reconciliation, Expense management and Remittance delivery.
Read More about Finance SolutionsUnsure How It All Works?
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