AP Automation Solution
How Does Accounts Payable Automation Benefit Businesses?
AP Automation reduces costs and boosts efficiency by cutting manual data entry and verification, eliminating duplicate payments, and identifying fraud. Full visibility of processes improves compliance, risk management and audit readiness, while enhanced real time data analytics helps drive smarter business decisions.
Our Clients Include
Documation’s AP Automation Software
Save time using intelligent automation to capture and verify invoices and data. Seamlessly integrating with all ERP/Finance Systems, Documation’s Accounts Payable automation solution gives full visibility and control over all your invoice related data. Approvals on the go for the wider business with the Mobile Approver App and full visibility for suppliers to manage queries and payment updates via the supplier portal enables touchless processing for the AP team. PO workflow with two/three way matching and Non PO workflow are embedded in the process supported by Ai features for faster intelligent processing. Real time reporting with Power BI and access to a full suite of finance processing automation products improve cash management and allow for better financial planning.
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Full Integration
Integrates with all ERPs and finance systems and other software such as Salesforce and more. Connect with multiple different finance systems and multiple entities from one Documation solution instance. Using our webservices connector via API or using other methods means limited involvement from the IT team and fast and seamless integration for the team getting your automation project off the ground quickly and smoothly.
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Intelligent Data and Document Capture
Capture all forms of digital invoices and associated documents including images using embedded Ai. Identifying multiple invoice pdfs and splitting where necessary, verifying invoices against supplier details and detecting and rejecting duplicates at source.
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Up to Date E-invoice Compliance
Receive, process & archive e-invoices. Connect with government hubs and any e-invoicing network for full CTC compliance including up to date adherence with mandates in over 80 countries worldwide.
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Multiway matching and straight through processing
Line level matching against POs / GRNs and/or contracts across multiple entities, currencies and languages. Using embedded Ai, invoices are matched, coded, approved and posted to finance systems in a touchless process.
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Award winning Solution Provider
Winner of solution provider of the year, voted for by AP and P2P teams. Top rated on Capterra, the team at Documation are experts and pride themselves with decades of experience supporting customers worldwide.
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What Our Clients Say About Us...
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“Documation provides a very, very good service with a very good system and I’ve always felt very supported. The fact that they’ve got the same team that’s been there since we started this project is invaluable.”
Andrea Hargate, General Ledger Manager
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‘’We reviewed a number of potential suppliers as we wanted to select a best-in-class product provided by committed supplier. Documation stood out from the start with an excellent P2P solution but also the confidence and experience to deliver what we needed. As such Documation were an excellent choice.’’
Craig Tellwright, Head of Financial Services
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“The Documation team provided fantastic support before, during and after deployment. They worked well with a range of stakeholders across the Council, including our IT team and Procure to Pay teams. They understood our challenges and the scale on which we operate and were able to implement a solution which met our needs effectively as well as providing support and problem-solving at crucial points. “
Patrick Tipton, Senior P2P Projects Officer
Book a bespoke Demo, see your pain points resolved!
Innovative P2P Solutions Built to Solve, Delivered to Last, Supported by a Team that Cares.
At Documation, we deliver powerful cloud based or on premise solutions to address challenges across the entire Purchase-to-Pay process. Seamlessly integrating with all finance systems, our P2P automation offers unrivalled features for complex challenges and ensures e-invoicing compliance in 80+ countries.
With decades of experience, we’re small enough to care deeply about every customer while providing the expertise and support of a lifelong partner. Backed by ISO27001 certified information security and a strong commitment to sustainability, our Ai solutions empower finance teams to drive efficiency and growth.
How we work
“Listen, understand, respond. These three pillars underpin our belief that the best solutions come from getting to know you, your business and your pain points. Only then will we propose a solution that best fits your needs.” John Wallace
The Platform
Documation solutions are based on our flexible, robust software platform ‘Enable’ that hosts all our finance process automation solutions. This makes scaling your automation from simple invoice processing to full P2P automation, e-invoicing, expense management, remittance delivery and statement reconciliation simple to implement and user friendly with Single Sign On and a simple dashboard allowing access to all solutions.
Competent. Accomplished.
Here are the latest results from a research project asking our customers what they think of us.
Competent. Accomplished.
Here are the latest results from a research project asking our customers what they think of us.
95%
Rated us for listening and communication.
90%
Rated us for pro activity.
92%
Rated us value for money.
AP Automation FAQs
Documation’s finance process automation solutions are a perfect fit for a range of businesses that are looking to upgrade their accounts payable process. Our systems suit:
- Organisations with a national and global presence aiming to streamline invoice processes across their operations
- Businesses looking to streamline their operations by cutting down on the multitude of systems and software suppliers
- Companies looking for a solution configured to meet specific requirements and the ability to scale accordingly
Yes. Documation solutions are designed to integrate easily with all ERPs and other finance systems.
No, manual data entry is a thing of the past. Documation’s Intelligent Capture means that invoices do not need to be manually input. Dedicated email inboxes capture email invoice attachments in all formats, and the small number of paper invoices that are received can be scanned using multi-functional devices and sent through Intelligent Capture and stored digitally.
Yes. Quicker invoice processing means businesses can take advantage of early payment discounts from their suppliers. Elimination of duplicate invoices at source ensures no duplicate payments are made. Automated statement reconciliation reduces GRNI balances combined with data analytics that Documation’s integrated Power Bi provides makes reporting on KPIs simple and cash flow forecasting more accurate. Reducing manual tasks allow team members to undertake value added tasks and can spend time reviewing supplier bottle necks, improving supplier relations and working with the wider business to ensure enhanced procurement and approval processes are in place.
Yes. Documation are ISO 27001 certified which means we take our data security seriously. To gain and retain this certification we undergo quarterly internal audits and half yearly external audits from the BSi who have an excellent, internationally recognised reputation. Certification proves without doubt, that Documation’s business practices are secure and safe, not just now, but into the future through an inbuilt system of reviews and action plans. Retaining this certification ensures that our already rigorous business processes continuously improve to deal with Information Security challenges as they evolve in future.
Yes. For a successful implementation it’s important to get involvement from all the stakeholders. The level of IT involvement will depend on numerous factors including hosting options (Cloud or on premise), single or multiple ERPs, email clients, and other software integrations your business requires.
Purchase To Pay
Streamline purchase to pay processes using Documation’s innovative Ai automation, simplifying procurement processes and implementing touchless invoice processing, to improve financial control, whilst seamlessly integrating with all finance systems.
Read More about Purchase To Pay
AP Automation
Implement 100% straight through processing with Documation’s powerful Ai automation solution, using cutting edge technology for data capture, matching, coding and posting, freeing up the AP team for value add tasks.
Read More about AP Automation
Agile Invoice Processing
The lightest of Documation’s solutions and often used as the first step of a digital transformation. AIP uses cutting edge Ai technology for data capture and integrates with all finance systems to post verified invoices and associated documents ready for processing and payment.
Read More about Agile Invoice Processing
E-Invoicing
Documation AP and AR solutions enable sales and accounts payable e-invoicing, integrating with your finance system to streamline e-invoice distribution and receipt. Connect to all your customers and suppliers, guarantee the exchange of accurate data and ensure full traceability of the entire invoice lifecycle and remain compliant.
Read More about E-Invoicing
Finance Solutions
Documation’s added value solutions enhance automation to continuously improve current processes complimenting key finance solutions such as AP automation and Purchase to Pay by adding Statement reconciliation, Expense management and Remittance delivery.
Read More about Finance SolutionsUnsure How It All Works?
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