Travel and Expense Processing

Expense processing is a time consuming and manual task with data entry, paper storage and distribution problems. Using Documation's expenses application can automate your expense processing, removing a lot of the paper distribution, speeding up the process and making it less open to error. The solution makes expense processing easier for the claimant, the approver and the department processing expenses as well.

Online expense handling involves the expense claim form being created online and routed automatically using workflow to the relevant individuals for approval and the resulting expense data can be automatically posted to your ERP solution. This eliminates the need to print and post forms manually; making the whole process faster and more transparent.

Key Benefits of Automated Expense Processing

• Eliminates data entry by the finance team
  Claimants complete form online themselves
  
  
• Reduced costs of handling and distribution
  No movement of paper throughout the business; expense forms are automatically posted to the finance department
  
  
• Reduced risk of fraudulent claims
  Ensures all business rules are adhered to, as forms have to be approved by the correct person
  
  
• Completion of expense forms is easier
  Default options are provided, automatically populating many of the standard fields
  
  
• Automated escalation and notification
  Ensures claims do not get mislaid or forgotten
  
  
• Reduced number of chasing calls from claimants
  Claimant can check the progress of claims online
  
  
• Automated posting to finance/line of business system
  Ensures payment is made swiftly
  
  
• Claimant is notified of rejections immediately
  Errors and rejections can be resolved quicker
  
  
• Instant online retrieval and full audit trail

There is also an option to scan expense receipts which means that receipts are available online for approvers to view and are easily retrievable for VAT or audit purposes.

Contact Documation For more information on any of the document management & workflow solutions from Documation please get in touch!