Invoice Processing Solution |
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Documation's Invoice Management Solution 'IMS' is the invoice processing solution built on the Enable platform, which encompasses functionality specific to accounts payable. Within our client base, IMS is being used to process invoices in multiple languages, multiple currencies and compliant with a country's specific tax and financial rules.
Having specialised in invoice processing solutions for 20 years, we fully understand the challenges faced by corporate AP departments. By working closely with our clients we develop innovative and proven solutions to address their unique business issues. |
Key Benefits of Documation's Invoice Management Solution
- Improved productivity of the accounts payable team
Automating many of the processes enables AP staff to concentrate on more strategic tasks
- Improved supplier relations
When suppliers contact the AP department with queries, the invoice and all accompanying details can be instantly retrieved and the query answered, saving time and removing the cost of calling them back. A supplier portal can be used so suppliers can access their own invoices online without having to contact the AP team
- Improved control over key business processes
Invoices are coded, matched or authorised and become ready for payment much faster than with a manual process allowing all supplier discounts to be received
- Improved level of service to internal departments
Authorised users outside the AP department can view the invoice and status in order to answer supplier queries without referring to the AP team. They can also obtain details of expenditure against specific budget codes or cost centres
- Improved management information
IMS includes a reports viewing tool and a set of reports that provide an instant online view of the productivity of your staff and department. This information can be used to produce KPI information and to monitor targets
- Reduced data entry costs
IMS uses OCR technologies (optical character recognition) to automatically “read” the invoice and inputs the details straight into your finance system. It can also learn new supplier invoices automatically
- Reduced cost and time in coding and authorising invoices
IMS includes a module called iCode. It speeds up the coding process by allowing procurers to code online, whilst also removing issues of invalid or inappropriate coding. When coding and authorisation are complete, IMS automatically posts the details to the finance system
Invoice coding assistance is an optional part of iCode. It aids the actual coding of invoices, by providing intelligent defaults and relevant coding selections for each individual
- Reduced cost and time in resolving discrepancies
Using IMS means the AP team do not need to chase the procurers to approve order discrepancies. If there are any delays they are automatically escalated to ensure invoices can still be processed within supplier credit terms
- Reduced document storage costs
Using IMS will completely eliminate other storage costs, whether you are currently storing on or off-site, using microfilm or any other alternative storage media. The solution is BIP0008 compliant (legally acceptable format), so paper copies can be discarded
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If you are processing thousands of invoices per month and want to improve efficiency and control within your accounts payable department, then please get in touch with us today! |
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