Documation'sInvoice Management Solution 'IMS' is the invoice processing solution built on the Enable platform, which encompasses functionality specific to accounts payable. Within our client base, IMS is being used to process invoices in multiple languages, multiple currencies and
in conjunction with a wide range of Finance systems and ERP’s.
Having specialised in invoice processing solutions for 20 years, we fully understand the challenges faced by corporate AP departments. By working closely with our clients we develop innovative and proven solutions to address their unique business issues.
Key Benefits of Documation's Invoice Management Solution
Improved productivity of the accounts payable team Automating many of the processes enables AP staff to concentrate on more strategic tasks
Improved supplier relations
When suppliers contact the AP department with queries, the invoice and all accompanying details can be instantly retrieved and the query answered, saving time and removing the cost of calling them back. A supplier portal can be used so suppliers can access their own invoices online without having to contact the AP team
Improved control over key business processes Invoices are coded, matched or authorised and become ready for payment much faster than with a manual process allowing all supplier discounts to be received
Improved level of service to internal departments Authorised users outside the AP department can view the invoice and status in order to answer supplier queries without referring to the AP team. They can also obtain details of expenditure against specific budget codes or cost centres
Improved management information Our invoice processing solution includes a reports viewing tool and a set of reports that provide an instant online view of the productivity of your staff and department. This information can be used to produce KPI information and to monitor targets
Reduced data entry costs Our invoice processing solution uses OCR technologies (optical character recognition) to automatically “read” the invoice and inputs the details straight into your finance system. It can also learn new supplier invoices automatically
Reduced cost and time in coding and authorising invoices Our invoice processing solution includes a module called iCode. It speeds up the coding process by allowing procurers to code online, whilst also removing issues of invalid or inappropriate coding. When coding and authorisation are complete, IMS automatically posts the details to the finance system
Invoice coding assistance is an optional part of iCode. It aids the actual coding of invoices, by providing intelligent defaults and relevant coding selections for each individual
Reduced cost and time in resolving discrepancies Our invoice processing solution means the AP team do not need to chase the procurers to approve order discrepancies. If there are any delays they are automatically escalated to ensure invoices can still be processed within supplier credit terms
Reduced document storage costs Our invoice processing solution will completely eliminate other storage costs, whether you are currently storing on or off-site, using microfilm or any other alternative storage media. The solution is BIP0008 compliant (legally acceptable format), so paper copies can be discarded
Free Seminar: 26.06.13: Hear from Southampton Solent University and their experience of automating their AP department. Register now.