Authorisation

Supplier invoices that are received without an associated purchase order need to be approved for payment. The process typically involves the AP department posting the invoice to the authoriser who manually authorises the invoice by annotating the original and returning it to the AP department.

The AP team lose control of the process once the invoice has left the department and as a result spend time and effort chasing invoices and dealing with late payment queries from suppliers.

The IMS iAuthorise module can automate this process by:

• Providing facilities for AP to easily select the correct user to authorise the invoice
• Offering a web based interface to allow end users to authorise invoices online
• Providing the ability for end users to view the invoice image and details online
• Providing facilities for the authoriser to reject, hold or forward invoices
• Automatically routing the invoice through a series of hierarchical authorisers
• Providing automated escalation based on specific business rules
• Automatically posting the authorised invoice (header, footer and line data) to the financial system 
• Providing a complete workflow history and audit trail for each invoice
• Providing an online status for each invoice to assist AP with query handling 

Benefits of iAuthorise:

• Improve the speed of the authorisation process
• Improved compliance - authorisation in line with company sign off limits
• Reduced authorisation costs
• A paper-free authorisation process
• Removal of manual distribution of invoices
• Improve control over a key business process
• Improved supplier relationships

Want to see invoice management in action? Watch our webinar online - includes software demo. Click to watch now!