Logistics & Transportation

Streamline Your Logistics Operations with Documation

The logistics and transportation world moves fast, and so should your document processing. Our finance process automation solutions have been built specifically for your industry-related pain points, designed to simplify your finance management operations, cut costs and improve efficiency. Explore how our all our solutions, from simple Agile Invoice Processing to comprehensive Purchase to Pay, integrate seamlessly with your ERP, finance or business systems, turning manual tasks into streamlined workflows.

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Finance Process Automation Solutions for the T&L Industry

Our solutions incorporate Agentic AI designed to improve automation within the logistics sector and pinpoint areas for operational improvement. They provide detailed reporting on KPIs and deliver real-time information, which is essential for dynamic logistics management.

With our mobile approver app, team members can approve transactions and processes on the go, ensuring that your operations never slow down, even while on the move. As an ISO 27001 certified company, regularly audited by the BSI every six months, we guarantee the security of your data and systems, giving you peace of mind whether your solutions are cloud-hosted or on-premise.

Core Finance Automation Solutions

Purchase To Pay

Streamline purchase to pay processes using Documation’s innovative AI automation. Designed for finance teams, our P2P solution connects procurement, approvals and invoicing in one streamlined workflow. Improve financial control, whilst seamlessly integrating with all finance systems.

AP Automation

Our powerful AI accounts payable automation solution removes bottlenecks caused by manual invoice handling. Using AI‑driven data capture and validation, invoices are processed accurately and consistently, even when formats vary, resulting in reduced process times and minimised errors.

Agile Invoice Processing

Often used as the first step of a digital transformation, our AI‑powered data capture uses cutting-edge AI technology and integrates with all finance systems. Providing a reliable foundation for downstream automation and reporting, our invoice processing solution extracts and validates information from invoices and documents with a high level of accuracy.

E-Invoicing

Documation AP and AR solutions enable sales and accounts payable e-invoicing, integrating with your finance system to streamline e-invoice distribution and receipt. Connect to all your customers and suppliers, guarantee the exchange of accurate data and ensure full traceability of the entire invoice lifecycle and remain compliant.

Finance Solutions

Documation’s added value solutions enhance automation to continuously improve current processes complimenting key finance solutions such as AP automation and Purchase to Pay by adding Statement reconciliation, Einvoice management and Remittance delivery.

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Results You Can Expect to See From Our FPA Solutions

No more paper trail

Modernise warehouse documentation practices! integrate your warehouse software with Documation solutions. Remove paper processes, slash printing expenditure and maximise space in distribution centres with our software

Eliminate duplicates

Automatically identify and decline duplicate invoices, all while optimising opportunities for early payment discounts from suppliers by ensuring timely settlements

Faster processing

Achieve touchless end-to-end processing for most invoices. Identify exceptions for resolution by your AP team, ensuring streamlined operations in logistics and transportation

Increased visibility

Full transparency of all transactions from invoice arrival to posting to finance system for payment. Real time reporting means more accurate cashflow forecasting allowing the finance team top be proactive and address bottlenecks and increase straight through processing

Free your AP team

Accelerate processing times and free up your Accounts Payable team from data entry and labour-intensive enquiries through supplier self-service features tailored for the T&L industry. AI agentic workflow sends reminders, follow ups and can escalate to the wider business for approvals and receipting, freeing up the team to handle the exceptions.

“We reviewed a number of potential suppliers as we wanted to select a best-in-class product provided by committed supplier. Documation stood out from the start with an excellent P2P solution but also the confidence and experience to deliver what we needed. As such Documation were an excellent choice.”

Craig Tellwright, Head of Financial Services – Yusens Logistics (UK)

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Common Pain Points and Issues Experienced in the T&L Industry

The Transportation and Logistics industry has witnessed a considerable escalation in consumer demand over recent years, predominantly powered by the significant growth of eCommerce. Given the need to manage vast amounts of data within this industry, T&L companies are increasingly directing their attention to adopting digital solutions throughout their supply chains, with a particular emphasis on accounts payable automation.

Delayed Freight Billings

Delays in processing freight invoices can bottleneck your cash flow and affect your ability to pay carriers on time. Our AP automation solution ensures faster processing of freight bills, reducing delays and maintaining healthy carrier relations.

Document Handling Errors

Mismanagement of shipping documents and invoices can lead to costly errors and shipment delays. Integrating 3rd party warehousing software with our invoice processing solutions automate the handling and verification of documents, increasing accuracy and speeding up your processes.

Procurement Inefficiencies

Slow and error-prone manual procurement processes can disrupt your supply chain and impact your service. Our P2P automation tool streamlines procurement processing, ensuring that all purchases are tracked and compliant with industry standards and business rules.

Uncontrolled Travel and Operational Expenses

In logistics, managing operational and travel expenses efficiently is crucial to maintaining budget control. Our expenses management solution automates these processes, providing real-time visibility and ensuring compliance to financial policies.

Statement Reconciliations

Reconciling payments, especially across multiple carriers and suppliers, can be fraught with discrepancies. Our statement reconciliation solution automates these processes, ensuring accuracy, removing the risk of duplicate payments and gives better visibility for cashflow forecasting.

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Integrations

Our solutions integrate with all finance systems including Oracle EBusiness, Microsoft Dynamics AX, NAV, and GP, SAP, SunSystems, SAGE and many others, ensuring a seamless flow of information across your logistics operation

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Ready to Transform Your Logistics Operations?

Take the next step towards optimising your transportation and logistics processes with our advanced finance process automation solutions. Whether you’re looking to reduce costs, streamline operations or improve accuracy, our platform is ready to help you achieve your goals.

With a passion for building long-term partnerships with our partners, we pride ourselves on being experienced, smart, dedicated, organised and very good to work with. Documation can provide a solution to almost any information management or document processing challenge. Contact our Listening Team or book a demo to find out how our systems can help your processes and address your pain points.

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FAQs

How do your solutions integrate with existing logistics systems?

Our solutions have been designed to integrate seamlessly with al finance systems and ERPs, including Oracle EBusiness, Microsoft Dynamics, SAP and more. Our consultants and support team ensure that our technology complements your existing infrastructure, improving capabilities without disrupting ongoing operations. With our web services connector we can connect to any API enabled software to provider deeper integration and information management.

Can your automation solutions handle the scalability needs of a growing logistics company?

We know the importance of having a system that grows with your business, which is why our platforms are built to do exactly that. Whether you’re expanding your fleet, entering new markets or increasing your service offerings, our solutions adapt to your growing operational demands, at no extra cost to you.

What measures do you take to ensure data security, especially with sensitive logistics information?

As an ISO 27001 certified provider, we uphold the highest standards of data security. Regular audits by the BSI ensure our systems and processes meet rigorous security criteria, protecting your sensitive information against threats.

How can your technology improve efficiency in logistics operations?

By automating key procurement processes such as invoice matching, P2P and payment reconciliation, our solutions reduce manual labour, minimise errors and speed up operations, allowing your AP team to focus on more strategic activities.

What support do you offer for implementing and using your automation solutions?

We provide comprehensive customer service from the initial setup to ongoing support – we have a support team, in-house developers and dedicated account managers that are with you every step of the way. Our industry-leading team offers training, troubleshooting and technical assistance to ensure you maximise the benefits of our automation solutions.

Can I see your solutions in action before making a decision?

Unlike other solution providers, we think your time is too important to waste watching a pre-recorded demo that doesn’t address your specific pain points. Our Listening Team follow a step-by-step approach that ensures we fully understand the issues you’re experiencing and show you how our range of solutions can solve these industry-specific pain points. We really listen, and spend time defining exactly what you are looking to automate!

Logistics & Transportation

Streamline Your Logistics Operations with Documation

Finance Process Automation Solutions for the T&L Industry