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inspHire Integration with Documation Solutions

Seamless integration with inspHire allows you to unlock the full value of Documation’s finance automation without changing the systems your business already relies on. Designed to work alongside inspHire, Documation connects key finance workflows, reduces manual processing, and ensures accurate data flows across your hire operation from start to finish.

By bringing invoice automation and approval control into your existing inspHire environment, finance teams gain greater efficiency, improved compliance, and clearer visibility across accounts payable. The result is a more streamlined finance function that supports the pace and complexity of modern hire businesses.

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Connect Documation with inspHire Simply and Securely

Documation integrates seamlessly with inspHire, allowing you to connect directly to your existing rental management system without changing platforms or disrupting day-to-day operations. The integration is designed to support finance teams by reducing manual processing while keeping data accurate and in sync.

Once connected, Documation works alongside inspHire to streamline invoice processing and approval workflows, ensuring finance teams have clear visibility and control at every stage.

What does the Documation–inspHire integration include?

  • Real-time invoice status updates synced from Documation back into inspHire, giving full visibility without manual checks.

  • Automatic posting of approved invoices from Documation straight into inspHire, removing rekeying and reducing errors.

  • A single, end-to-end purchase-to-pay workflow managed through Documation, with inspHire kept fully aligned in the background.

The integration is configured to suit your operational setup. Our team works closely with yours to ensure a smooth implementation that requires minimal involvement from internal IT resources.

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Ready to find out how our finance solutions can help you?

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Why Integrate Documation with inspHire?

Our inspHire integration brings powerful automation into your existing finance setup—without the learning curve or downtime.

  • Faster Processing

    Cut approval and processing times across your finance workflows.

  • Reduced Admin

    Eliminate repetitive data entry and manual reconciliation.

  • Real-Time Visibility

    Track every transaction with full audit trails and live status updates.

  • Improved Accuracy

    Avoid errors and duplicates with automated matching and validation.

  • Built-In Compliance

    Enforce approval rules and document retention policies with ease.

  • Scalable Setup

    Grow your solution with your organisation—across teams, sites, or systems.

Proven Results: Deliver Faster, Smarter Results with Documation

Documation helps finance teams reduce invoice processing times and gain greater control over their accounts payable processes. By integrating seamlessly with existing finance systems, businesses benefit from faster approvals, improved visibility, and measurable time savings, all without disrupting day-to-day operations.

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Automate Core Finance Tasks with Confidence

Once integrated with inspHire, Documation automates time-consuming manual finance processes across your hire operation, helping your team reduce admin, maintain control, and spend more time on work that adds real value.

  • One System for Your Entire Hire Operation

    Manage contracts, assets, and servicing from a single, connected platform.

  • Improved Financial Control

    Gain clearer visibility over costs, revenue, and margins across every hire job.

  • Reduced Manual Admin

    Automate repetitive processes and cut down on rekeying, errors, and duplicated effort.

  • Better Asset Utilisation

    Track equipment availability and usage more accurately to maximise return on assets.

  • Scales as Your Business Grows

    Support new depots, higher volumes, and more complex operations without changing systems.

  • Built for Hire and Rental Businesses

    Designed specifically for the hire industry, with workflows that reflect how your business actually operates.

Works Seamlessly with inspHire and Your Finance Systems

Documation integrates smoothly with inspHire, supporting hire businesses that operate across a wide range of finance systems. The setup is tailored to your existing environment, whether cloud-based or on-premise, ensuring a reliable connection between Documation’s platform, inspHire, and your wider finance processes.

The result is a joined-up workflow that reduces manual effort, improves data accuracy, and fits naturally into the way your hire operation already runs.

Not sure if your setup is supported?

Get in touch with our team and we’ll be happy to advise.

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Dedicated Support from Setup to Success

From initial integration planning through to go-live and ongoing use, our specialist team works closely with your internal stakeholders to ensure a smooth experience. We manage the technical setup between Documation and inspHire, provide clear training and documentation, and offer ongoing support so your finance team feels confident, capable, and fully self-sufficient from day one.

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Flexible Integration That Fits Around Your Infrastructure

  • Purpose-Built for Hire and Rental Businesses

    inspHire is designed specifically for the hire industry, supporting the way your contracts, assets, and operations actually work.

  • End-to-End Operational Visibility

    Gain real-time insight across hires, returns, and servicing, all from a single platform.

  • Stronger Financial Accuracy and Control

    Improve accuracy and reduce errors with structured workflows that support your finance processes.

  • Reduced Administrative Overhead

    Automate repetitive tasks and cut down manual data entry, freeing your team to focus on higher-value work.

  • Scales with Your Business

    Support growth, multiple depots, and increasing transaction volumes without the need to switch systems.

  • Need more information? Get in touch with us.

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Discover how simple and effective finance automation can be without changing your core systems. Book a tailored demo with our team and see how easily Documation integrates with inspHire to streamline your finance processes and reduce manual effort.

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How does Documation integrate with inspHire?

Documation connects directly with inspHire to automate invoice processing and approval workflows. Data is synchronised between systems, reducing manual entry while keeping finance and hire operations aligned.

Will we need to change our existing systems or processes?

No. Documation is designed to work alongside inspHire and your current finance setup. The integration fits around your existing workflows rather than forcing you to replatform or overhaul internal processes.

What finance tasks can be automated with Documation and inspHire?

Common automations include invoice capture, approval routing, posting approved invoices, and status updates back into inspHire. This helps reduce processing time, errors, and administrative effort.

How complex is the setup and how long does it take?

The integration is configured to suit your business. Documation manages the technical setup and works closely with your team to ensure a smooth implementation with minimal internal IT involvement.

Is the integration secure and compliant?

Yes. Documation uses secure data handling and access controls to ensure financial information shared with inspHire is protected and handled in line with compliance and audit requirements.