Automatic Reconciliation

Excel, PDF and Paper statements are all reconciled automatically against the ledger entries in your Finance system or Documation’s AP Automation System IMS. The system also re-reconciles statements automatically every day ensuring no back log can build up and the picture is always accurate.

Simple Exception Management

Once Statements have been automatically reconciled, exceptions are highlighted, including the problem type, ready for Accounts Payable to investigate, flag for follow-up or resolve. Reports showing missing or incorrect entries can be sent to suppliers to avoid delays in payment

Improve Control

With automation in place more statements are reconciled and this vital control can be given the priority it should have. Issues including missing invoices/credits, miss-postings and data errors are proactively identified. Aged GRNI’s can be cleared, AP process visibility is increased, more payments are made on time and ledger accuracy is improved.

Improve Efficiency

Automation means you can process more statements with fewer resources – AP only have to manage the exceptions, so time is better spent. Root cause analysis drives continuous improvement of the whole AP process. Automation reduces supplier queries, allows supplier self-service for suppliers and increases payment timeliness and accuracy – relationships with suppliers are improved.

Improve Profits

With our Supplier Statement Reconciliation solution, you can make accurate payments, recover credits, maximise early payment discounts, minimise late payment fees, reduce potential cost of 3rd party audit recovery. Improved Controls + Improved efficiency = improved bottom line profits.

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Documation can provide a solution to almost any information management or document processing challenge. Contact us now to find out how we can help you with Statement Reconciliation and Matching.

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Automated Synchronisation

Automated synchronisation with AP ledgers means statements can be reconciled and re-reconciled daily, allowing rapid identification and correction of errors found. Working with all ERPs and finance systems, and all formats of statement, leaving no account unreconciled means that all supplier accounts can be reconciled.

Direct Supplier Communications

Messages can be sent from the solution directly to suppliers requesting copies of missing documents. Reports including invoice statuses can be shared with suppliers showing queries, approvals and scheduled payment dates

Reporting

To help you stay in control and focus resources on the highest priorities, standard reports are available including: Statements listed by error, Critical supplier reports, Number and value of errors by supplier and Audit reports showing supplier balance vs ledger balance.

Audit Trails

Automated audit trails show every touch point of the statements, exceptions and resolutions are created and available for auditors at anytime. In addition to making audit easier, the need for expensive 3rd party recovery audits is reduced.

Cloud Hosted, Globally Compliant

The solution is browser based and cloud hosted with the reassurance of global compliance from ISO27001. Implementation couldn’t be simpler; there are no setup fees and training is free.

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How We Work

“Listen, understand, respond. These three pillars underpin our belief that the best solutions come from getting to know you, your business and your pain points. Only then will we propose a solution that best fits your needs.” John Wallace

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The Platform

The Statement Reconciliation and Matching Solution works with our flexible, robust, fully scalable software platform ‘Enable’ alongside our other finance process automation solutions. Find out how to automate more finance processes here.