+44 (0) 23 8064 7776
[email protected]
Book a Demo
Book a Demo

Aptos Integration with Documation Solutions

Connecting Documation with Aptos helps you get more from your finance automation without changing the systems you rely on. Our platform links smoothly with Aptos, streamlining procurement and AP processes while reducing manual work and improving accuracy. With cleaner data, faster approvals, and clearer visibility of spend, your Aptos environment becomes more efficient and easier to manage.

Ready to see it in action? Book a demo and discover how Documation enhances Aptos.

Book a Demo
women serving a customer at a till

Connect Documation with Aptos

Our integration is built to connect directly with Aptos, strengthening your existing retail or financial system without the need for replatforming or disruption. By linking Documation with Aptos, you can streamline finance processes, reduce manual work, and improve visibility across your organisation.

What gets connected?

  • Supplier and GL data shared smoothly between both platforms

  • Invoice status updates reflected back into Aptos

  • Approved invoices posted straight into your finance system

  • Seamless workflow between Aptos and Documation

We tailor the integration around your needs, working closely with your team to deliver a fast, secure, and low-effort setup that places minimal pressure on internal IT resources.

Interior UK shopping centre retail industry

Ready to find out how our finance solutions can help you?

Book a Free Demo

Why Integrate Documation with Aptos?

Integrating Documation with Aptos brings powerful automation into your existing finance environment without adding complexity or causing disruption.

  • Improved Accuracy

    Shared, consistent data across both systems helps prevent errors and strengthens financial control.

  • Better Visibility of Spend

    You gain clearer insight into invoice status, approvals, and financial activity directly within your Aptos environment.

  • Faster Finance Processes

    Automation speeds up invoice handling, approvals, and reconciliation across your Aptos workflows.

  • Less Manual Data Entry

    Data moves automatically between Documation and Aptos, reducing repetitive tasks and saving valuable team time.

  • Easy Implementation

    The integration is quick to set up, with minimal IT effort and no need to change your core Aptos system.

  • Scales with Retail Growth

    As your retail operations expand, Documation supports higher volumes, new locations, and more complex Aptos workflows without disruption.

Proven Results: Deliver Faster, Smarter Results with Documation + Aptos

Organisations turn to Documation to reduce invoice processing times and strengthen control across their finance function. By integrating seamlessly with existing finance systems, Documation helps teams achieve faster approvals, greater visibility, and meaningful time savings without disrupting daily operations.

Read Our Case Studies

Automate Core Finance Tasks with Confidence

Once connected with Aptos, Documation handles time-consuming manual finance processes, giving your team more time to focus on higher-value work.

  • Unified Retail Management

    Aptos brings key retail processes together in one place, helping businesses manage operations more smoothly.

  • Strong Inventory Control

    It tracks stock levels in real time, reducing overselling, stockouts, and lost sales.

  • Better Customer Experience

    Aptos supports personalised promotions, loyalty programmes, and consistent experiences across stores and online.

  • Reliable Point-of-Sale (POS)

    Its POS tools keep transactions fast, accurate, and connected to wider business data.

  • Clear Reporting and Insights

    You get detailed sales and performance insights that support smarter decision-making.

  • Scales with Retail Growth

    Aptos adapts easily as you open new stores, expand online, or add more products, without major system changes.

Works Seamlessly with Aptos and Beyond

Our integration is designed to work smoothly across Aptos environments, whether you use it for financials, inventory, or wider retail operations. We tailor the setup to match your configuration, cloud or on-premise, ensuring a reliable connection between Documation and your Aptos processes.

Not sure if your version is supported? Get in touch and we’ll guide you.

Contact Us
planning meeting in an office, three women

Dedicated Support from Setup to Success

Every Aptos integration starts with a clear plan shaped around your retail and finance needs. Our specialists work side by side with your team, guiding the process from the first technical discussions through to go-live and long-term optimisation. We handle the heavy lifting behind the scenes, provide tailored training, and supply straightforward documentation that your team can rely on. With ongoing support always available, your finance operation stays confident, efficient, and fully supported as your business grows.

Book a Demo
meeting a man using hand gestures with his laptop open on a table

Flexible Integration That Fits Around Your Infrastructure

  • On-Premise Integration

    Still running Aptos on local servers? No problem. Documation connects securely with your on-premise Aptos environment without impacting your internal network. We work closely with IT teams to deliver compliant, efficient integrations that align with your infrastructure and data governance policies.

  • Customer Led Integrations

    Already working with in-house developers or an external IT partner? Perfect. Documation is built to slot into your existing technical workflow. If you want to take the lead, we equip your team with the right tools, detailed documentation, and specialist guidance so you can drive the integration at your own pace. You stay in control while we support you behind the scenes whenever you need us.

  • No API? No Problem

    Even if your Aptos system isn’t built on the latest APIs, integration is still fully achievable. Documation can connect through secure file exchanges, structured flat-file processes, or tailored connectors designed around your setup. This means automation stays within reach no matter how your Aptos environment is configured, ensuring older systems never hold back modern, efficient finance workflows.

  • Multiple ERP Instances

    Managing Aptos across several stores, regions, or business units? Documation handles multi-site and multi-entity setups with ease. You get clean data boundaries where needed, shared visibility where it matters, and secure role-based access for every team. Whether your structure is simple or highly distributed, the integration keeps everything organised and connected.

  • Web Services Connector

    Our Web Services Connector creates a live link between Documation and Aptos, allowing data to move in both directions instantly. Updates sync automatically, workflows stay aligned, and your teams always work with the most accurate information without lifting a finger.

  • Need more information? Get in touch with us.

    Get in Touch
two laptops on a desk with paper and pens

Book a Free Demo

See how effortless finance automation can be without replacing your core systems. Book a tailored demo and let our team show you exactly how smoothly Documation integrates with your Aptos environment, transforming your processes with zero disruption.

Book a Demo
Does Documation integrate with different versions of Aptos?

Yes. Documation supports a wide range of Aptos versions, including older retail environments. We adjust the integration to suit your setup, whether cloud or on-premise.

Can Documation work with Aptos data such as suppliers, GL codes, and store information?

Absolutely. Supplier details, GL data, and other key finance elements can be shared between Aptos and Documation for smoother, more accurate processing.

Will the integration impact my existing store and POS operations?

No. Documation connects to Aptos without affecting in-store systems or POS performance. All finance automation runs in the background.

Can Documation help us manage high invoice volumes across multiple stores?

Yes. Documation is built to handle multi-store and multi-entity setups, keeping data organised and approvals consistent across your retail network.

What if our Aptos environment doesn’t support modern APIs?

No problem. Documation can integrate through secure file exchanges or custom connectors, so API limitations won’t block automation.

Will our team need specialist Aptos knowledge to use Documation?

No. Documation is simple to use, and we provide training so your finance team can work confidently without needing deep Aptos technical expertise.