Purchasing
Improve Purchasing Processes
Simplify and automate purchasing with our easy to use, intuitive browser-based purchase to pay solution.
Users get the help they need to raise requests easily while powerful and configurable rules enforce your purchasing policies, reduce costs and give you visibility of your spending.
When combined with our Invoice Management Solution (IMS) Documation streamlines the complete purchase to pay (P2P) process.
Raise requests simply and quickly
Simplify purchasing with intelligent defaults, suggested suppliers, catalogues and more…
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Enforce purchasing policies, improve control
Approved suppliers can be enforced, budget and contract values checked before orders are raised.
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Approve and monitor purchases on-line. Issue e-Orders
Configurable rules based workflows include multi-level approval, purchasing or AP reviews, and risk based QA checking for nominated users, suppliers or spend categories.
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Fast, easy receipting and 3-way matching
Simple on-line goods receipting with options to record
discrepancies and notify suppliers.
Links seamlessly with our automated invoice matching solution.
Gain visibility of spend
Enquiries and reporting tools give you visibility, helping you to plan and monitor spend while improving process bottlenecks.
Get in touch to learn more..Key Benefits
Save time
Time is saved and users are encouraged to follow process because requests are easy to raise
Control purchases
Rogue spending is avoided, approved suppliers are used and purchasing decisions controlled before orders are committed.
Apply rules
Our purchase to pay solution ensures approval rules are enforced and risk areas monitored to ensure compliance.
Verify and match
Invoices are easy to verify and match. Credit notes can be requested as soon as an issue is found.
Save money
Identify savings and discount opportunities, reduce supplier lists; analyse and improve the buying process. Postage and printing costs are reduced or eliminated.
How we work
“Listen, understand, respond. These three pillars underpin our belief that the best solutions come from getting to know you, your business and your pain points. Only then will we propose a solution that best fits your needs.” John Wallace
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At GO we handle thousands of invoices per week. We were at a stage where there was a linear growth in the size of the invoice team every time we opened new stores. Documation broke that dependency. The implementation was smooth and Documation were highly engaged throughout the process. Their development was timely and accurate and the final delivery worked with very few teething problems. All in all a good system, offering excellent business benefits with next to no technical cost. Paul Haigh, Head of Development, Go Outdoors
After coming highly recommended to us, Documation exceeded our expectations. They visited us and quickly came up with a plan and solution that matched our requirements and progressed efficiently, configuring the solution as our business needs changed Eric Adatia, Finance Director at Planet Organic
Southampton Solent University Case Study
Southampton Solent University wanted to improve the management and processing of their supplier invoices. With new targets to reduce overheads throughout the organisation in the coming year, the Accounts Payable department was an area identified as providing potential cost savings.
Learn More..Integrations
Our purchase to pay solution can streamline and improve business processes by integrating easily to your essential systems to provide the information and documents users need.
The Platform
Our Purchase to Pay solution is based on our flexible, robust, fully scalable software platform ‘Enable’
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Need something bespoke?
Documation can provide a solution to almost any Information management or document processing challenge. Contact us now to find out how we can help
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