Purchasing

Improve Purchasing Processes

Simplify and automate purchasing with our easy to use, intuitive browser-based purchase to pay solution.

Users get the help they need to raise requests easily while powerful and configurable rules enforce your purchasing policies, reduce costs and give you visibility of your spending.

When combined with our Invoice Management Solution (IMS) Documation streamlines the complete purchase to pay (P2P) process.

1

Raise requests simply and quickly

Simplify purchasing with intelligent defaults, suggested suppliers, catalogues and more…

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2

Enforce purchasing policies, improve control

Approved suppliers can be enforced, budget and contract values checked before orders are raised.

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3

Approve and monitor purchases on-line. Issue e-Orders

Configurable rules based workflows include multi-level approval, purchasing or AP reviews, and risk based QA checking for nominated users, suppliers or spend categories.

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4

Fast, easy receipting and 3-way matching

Simple on-line goods receipting with options to record
discrepancies and notify suppliers.
Links seamlessly with our automated invoice matching solution.

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5

Gain visibility of spend

Enquiries and reporting tools give you visibility, helping you to plan and monitor spend while improving process bottlenecks.

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Key Benefits
Save time

Time is saved and users are encouraged to follow process because requests are easy to raise

Control purchases

Rogue spending is avoided, approved suppliers are used and purchasing decisions controlled before orders are committed.

Apply rules

Our purchase to pay solution ensures approval rules are enforced and risk areas monitored to ensure compliance.

Verify and match

Invoices are easy to verify and match. Credit notes can be requested as soon as an issue is found.

Save money

Identify savings and discount opportunities, reduce supplier lists; analyse and improve the buying process. Postage and printing costs are reduced or eliminated.

How we work

“Listen, understand, respond. These three pillars underpin our belief that the best solutions come from getting to know you, your business and your pain points. Only then will we propose a solution that best fits your needs.” John Wallace

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At GO we handle thousands of invoices per week. We were at a stage where there was a linear growth in the size of the invoice team every time we opened new stores. Documation broke that dependency. The implementation was smooth and Documation were highly engaged throughout the process. Their development was timely and accurate and the final delivery worked with very few teething problems. All in all a good system, offering excellent business benefits with next to no technical cost. Paul Haigh, Head of Development, Go Outdoors

After coming highly recommended to us, Documation exceeded our expectations. They visited us and quickly came up with a plan and solution that matched our requirements and progressed efficiently, configuring the solution as our business needs changed Eric Adatia, Finance Director at Planet Organic

Southampton Solent University Case Study

Southampton Solent University wanted to improve the management and processing of their supplier invoices. With new targets to reduce overheads throughout the organisation in the coming year, the Accounts Payable department was an area identified as providing potential cost savings.

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Integrations

Our purchase to pay solution can streamline and improve business processes by integrating easily to your essential systems to provide the information and documents users need.

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The Platform

Our Purchase to Pay solution is based on our flexible, robust, fully scalable software platform ‘Enable’

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Need something bespoke?

Documation can provide a solution to almost any Information management or document processing challenge. Contact us now to find out how we can help

Get in Touch

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+44 (0)23 8064 7776 enquiries@documation.co.uk