Accounts Payable Automation for Retail
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Hundreds of suppliers, thousands of invoices and a complicated matching problem... Sound familiar?
Manual input and management of supplier invoices is a common headache for AP professionals within the retail industry.
Documation's AP Automation solution can streamline AP processes in the finance department and the wider retail business to gain lower costs, faster payment cycles, reduced staff input, improved control and better supplier relationships.
Whether you adopt a subscription based SaaS or CapEx On-Premise model, our AP Automation solution can be configured for multiple finance systems, deployed across multiple departments and continents and provide the user experience in multiple languages whilst always focusing on what’s important; delivering cost savings, efficiencies and benefits to your business.
The nature of our Invoice Management Solution (IMS) allows automation to be provided as a total end-to-end solution or in component form to address a particular AP process bottleneck in retail such as ‘Invoice Matching’ against stock systems. Important KPI’s, such as Goods Invoiced Not Received and Goods Received Not Invoiced, come as standard to help you work with suppliers to improve your supply chain.
Automate Invoice Matching
Invoice matching taking too much AP time?
IMS automates 3-way matching for most invoices, automatically distributes match queries and provides tools for simple query resolution anywhere in the business.
Introduce Supplier Self-Service
AP staff spending too much time on supplier queries?
The IMS supplier portal provides answers to supplier queries and supports the direct upload of invoices and invoice creation for small suppliers, with data validated and orders matched at source.Learn More..
Automate Invoice Entry & Eliminate Duplicates
IMS captures paper, email, EDI and e-invoices automatically. Data is captured directly from e-invoice and EDI while Email and scanned invoices are processed through OCR, dramatically reducing data entry costs, improving validation and eliminating duplicates.Learn More..
Code & Approve Online
AP staff can handle non-PO invoices easily with our rights-based coding and approval process that simplifies processing and ensures strict controls.Learn More..
Control, Analyse & Improve
AP dashboards and reporting tools give you visibility of the AP process, helping you plan resources and identify and improve bottlenecks.Learn More..
Touchless straight through processing for most invoices. Exceptions highlighted for rapid resolution by AP.
Free your AP team
Improve processing times and free your AP team from data entry and time-consuming enquiries with supplier self-service capabilities
Gain the controls to quickly, easily and visibly ensure spend is allocated correctly and approved in accordance with business guidelines.
Automatically detect and reject duplicates and at the same time maximise early payment discounts by Suppliers paying on time.
No more paper trail
Eradicate the endless paper trail! Remove paper, reduce printing costs and save valuable office space.
After coming highly recommended to us, Documation exceeded our expectations. They visited us and quickly came up with a plan and solution that matched our requirements and progressed efficiently, configuring the solution as our business needs changed - Eric Adatia, Finance Director at Planet Organic
Documation has allowed us to automate our stock invoice matching process helping us to reduce our staff levels and increase productivity significantly. Nearly 50% of invoices we receive are now processed automatically for payment. - Purchase Ledger Manager Go Outdoors
Planet Organic Case Study
As the Planet Organic business has grown, so has the number of PDF, paper and EDI invoices it receives. In order to process its multi-language, multi-currency invoices across departments and locations more efficiently, Planet Organic looked to Documation.Learn More..
Enable solutions can streamline and improve business processes by integrating easily to your essential systems to provide the information and documents users need.
Documation solutions are based on our flexible, robust, fully scalable software platform ‘Enable’.Read More
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