Accounts Payable Automation for Retail

+44 (0)23 8064 7776

Hundreds of suppliers, thousands of invoices and a complicated matching problem... Sound familiar?
Manual input and management of supplier invoices is a common headache for AP professionals within the retail industry.

Documation's AP Automation solution can streamline AP processes in the finance department and the wider retail business to gain lower costs, faster payment cycles, reduced staff input, improved control and better supplier relationships.

Whether you adopt a subscription based SaaS or CapEx On-Premise model, our AP Automation solution can be configured for multiple finance systems, deployed across multiple departments and continents and provide the user experience in multiple languages whilst always focusing on what’s important; delivering cost savings, efficiencies and benefits to your business.

The nature of our Invoice Management Solution (IMS) allows automation to be provided as a total end-to-end solution, for the retail industry. Or in component form to address a particular AP process bottleneck in retail such as ‘Invoice Matching’ against stock systems. Important KPI’s, such as Goods Invoiced Not Received and Goods Received Not Invoiced, come as standard to help you work with suppliers to improve your supply chain.


Automate Invoice Matching

Invoice matching taking too much AP time?
IMS automates 3-way matching for most invoices, automatically distributes match queries and provides tools for simple query resolution anywhere in the business.

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Introduce Supplier Self-Service

AP staff spending too much time on supplier queries?

The IMS supplier portal provides answers to supplier queries and supports the direct upload of invoices and invoice creation for small suppliers, with data validated and orders matched at source.

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Automate Invoice Entry & Eliminate Duplicates

IMS captures paper, email, EDI and e-invoices automatically. Data is captured directly from e-invoice and EDI while Email and scanned invoices are processed through OCR, dramatically reducing data entry costs, improving validation and eliminating duplicates.

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Code & Approve Online

AP staff can handle non-PO invoices easily with our rights-based coding and approval process that simplifies processing and ensures strict controls within your retail business.

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Control, Analyse & Improve

AP dashboards and reporting tools give you visibility of the AP process, helping you plan resources and identify and improve bottlenecks in your retail business.

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Faster processing

Touchless straight through processing for most invoices. Exceptions highlighted for rapid resolution by AP teams in the retail sector.

Free your retail AP team

Improve processing times and free your AP team from data entry and time-consuming enquiries with supplier self-service capabilities

Increased visibility

Gain the controls to quickly, easily and visibly ensure spend is allocated correctly and approved in accordance with business guidelines.

Eliminate duplicates

Automatically detect and reject duplicates and at the same time maximise early payment discounts by Suppliers paying on time.

No more paper trail

Eradicate the endless paper trail! Remove paper, reduce printing costs and save valuable office space.

After coming highly recommended to us, Documation exceeded our expectations. They visited us and quickly came up with a plan and solution that matched our requirements and progressed efficiently, configuring the solution as our business needs changed - Eric Adatia, Finance Director at Planet Organic

Documation has allowed us to automate our stock invoice matching process helping us to reduce our staff levels and increase productivity significantly. Nearly 50% of invoices we receive are now processed automatically for payment. - Purchase Ledger Manager Go Outdoors

Planet Organic Case Study

Retail giant, Planet Organic's business has grown and so has the number of PDF, paper and EDI invoices it receives. In order to process its multi-language, multi-currency invoices across departments and locations more efficiently, Planet Organic looked to Documation.

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Enable solutions can streamline and improve retail business processes by integrating easily to your essential systems to provide the information and documents users need.

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The Platform

Documation solutions are based on our flexible, robust, fully scalable software platform ‘Enable’.

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Fancy a chat?

An AP Solution with Documation could be the answer to your retail problems Get in touch through the contact form or feel free to give us a call or email

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+44 (0)23 8064 7776