Documation’s Purchasing solution provides the tools to enforce buying policy and approve spend.


A simple to use, intuitive, browser-based purchase request and purchase order system, the solution’s powerful and flexible workflow automates and streamlines processing, reduces costs and improves control.

Online purchase request is easy with automatic population of known fields and preferred vendor options and/or vendor enforced choice for popular items.
Control is enhanced through use of multi-authorisation levels, based on personal limit and expenditure categories. Budgets can also be enforced.
Orders are created and styled according to business rules and division/business area criteria, and delivered via supplier preferred route – email, post, fax or through a supplier portal.
The solution incorporates simple, fast receipt booking via browser screens from anywhere in the organisation.
Documation’s Invoice Management Solution (IMS) provides comprehensive invoice matching and match query workflow to create a complete fast, cost efficient procure to pay process.

Supplier approval and on-boarding

New supplier requests can be raised by authorized users direct from a purchase request form or via the purchasing process.

Intuitive, browser based eForms ensure that all required details are entered. Workflow enforces approval policy and provides progress visibility.

Approved supplier details can be transferred direct to finance systems.

Self-service portal

The portal gives suppliers direct access to their documents – invoices, orders, contracts, etc, – and online capability to monitor processing progress.

With eForms suppliers can amend contact details and post fully validated invoices direct to your invoice matching or approval process.

The self-service portal improves supplier relationships and reduces the Accounts Payable (AP) team workload by reducing enquiry volume.

Purchasing – full solution details
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