Invoice Authorisation

Invoices that do not have purchase orders often require authorisation from the original procurer. If this process is carried out manually it involves posting the paper invoice to the authoriser. There is no easy way of monitoring the process and invoices frequently get lost or simply forgotten. The whole process is fraught with time consuming and costly delays.

iAuthorise is an integral part of Documation's automated invoice management solution. iAuthorise speeds up the authorisation process ensuring that supplier discounts can be taken and that the Late Payment Act (1998) is complied with. It avoids delays photocopying and delivering invoices to the procurers, issues can be highlighted and resolved immediately. Research has shown that iAuthorise can reduce average time to payment by 60%.

Delivery of invoices to authorisers, monitoring and reminders are all handled automatically. This gives the AP team more time to concentrate on strategic work such as negotiating supplier discounts and managing the supplier portfolio.

Using iAuthorise ensures that the authorisation rules are exactly defined and adhered to. It can also handle multi-level authorisation where the invoice needs to be approved by more than one person. Authorisation rules are dynamic ensuring that changes in personnel or authority levels are reflected immediately.

iAuthorise allows the authorisers to view the image and invoice details online. They can also check the status of invoices and respond to supplier queries without having to contact the AP team.

Want to see invoice management in action? Watch our webinar online - includes software demo. Click to watch now!