Expenses

Expense processing is a time consuming and manual task with data entry, paper storage and distribution problems. Using Documation's expenses application can automate your expense processing, removing a lot of the paper distribution, speeding up the process and making it less open to error. The solution makes expense processing easier for the claimant, the approver and the department processing expenses as well.

Online expense handling involves the expense claim form being created online and routed automatically using workflow to the relevant individuals for approval and the resulting expense data can be automatically posted to your ERP solution. This saves forms having to be printed and manually posted, making the whole process faster and more transparent.

Benefits of online expense handling

• Eliminates data entry by the finance team
• Reduces costs of handling and distribution
• Reduces risk of fraudulent claims as forms have to be approved by the correct person
• Completion of expense forms is easier because of the default options that are provided
• Automated escalation and notification ensures claims do not get mislaid or forgotten
• Reduced number of chasing calls from claimants
• Automated posting/payment
• Claimant can check the progress of claims online
• Claimant is notified of rejections immediately
• Instant online retrieval and full audit trail
  

There is also an option to scan expense receipts which speeds up the process as it is not necessary to distribute receipts manually. It also means receipts are available online for approvers to view and are easily retrievable for VAT or audit purposes.