Document Management: Enable Summary

Capture Documents
Capture your documents in a variety of formats; paper, fax, email, XML, EDI, COLD and electronic documents - the system will automatically capture the data you require too.

Capture & Validate Data

• Automated Data Capture with Optical Character Recognition (OCR):OCR greatly reduces the amount of manual data entry required to extract important business data from document. It utilises multiple recognition technologies to automatically extract the data that you need from documents. Once extracted, data is validated against existing data contained in your ERP, enterprise content management, or other information repositories to ensure accuracy and reduce downstream processing errors. Custom business rules are defined using client-side scripts to direct the routing of documents, perform database lookups, and validate data at the field level.

Integration
Enable is designed to integrate seamlessly with your existing line of business systems including Oracle, SAP, PeopleSoft and CRM applications.

• Seamless data transfer: Information extracted from documents can be automatically interfaced to your line of business applications to increase the speed of your business processes and improve the accuracy of information. 
  Your ‘knowledge workers’ can view document images instantly from within their line of business systems, thereby eliminating the need to open a new system or search around in files.

• Retrieve direct from line of business system: A comprehensive range of COM based API’s and Active X controls allow you to integrate Enable features, such as retrieval, distribution and workflow, directly into your business applications.

Document Workflow
Enable utilises the power of workflow to automate the manual processes involved in document processing.

• Web-enabled business processing: Enable’s workflow is web-enabled, which gives your business even more flexibility:

• workqueues can be accessed over the Internet
• new workflows can be designed and implemented remotely by system administrators
• work can continue regardless of where your workers are based

• Your Rules: It is your set of Rules that is embedded in the workflow engine; Documents can be routed around the organisation:

• to the people who need to see them
• to points of escalation where necessary
• sent to others for information
• wherever your business rules dictate

• Adaptability: Our system can adapt as your business changes; Enable has the flexibility to provide you with as much complexity as you need for your business. You can change anything from simplifying a document handling process to re-engineering your whole business process.

Create documents
The Enable eForms module is a very powerful web-based facility that allows users to create form based documents and is used in applications including expense claims, purchase requisitions, holiday requests, customer response forms and many other applications.

Information is entered by the user via easy to use forms and validated by Enable. Enable creates a viewable document which is then forwarded for further workflow processing (such as authorisation). Finally, the information can be passed into line of business systems and the document and audit trail is archived in Enable for future retrieval.

Document Storage
Enable ensures secure archiving of all your documents. Storage is tailored according to your business rules and requirements. Bespoke storage lifecycles give the fastest possible response times and ensures the most efficient use of storage space.

Intelligent storage minimises cost:

• Document stores can be managed automatically across multiple servers and locations giving you the fastest possible retrieval times plus the most cost-efficient use of storage capacity
• Documents can be archived onto optical, CD or DVD media alongside server storage for instant access.
• Changes to storage devices are easily made.
  

Document Retrieval
Enable empowers your employees by providing instant access to vital corporate information.

• Instant access: No longer do you need to waste time searching for documents in a variety of electronic and paper files; all information related to a customer, supplier or case is immediately available via your line of business systems, the Internet or your desktop

• Single location: All your documents are available from a single source:

• Search profiles, free text searching and the use of wild cards make finding documents as easy as possible.

• Security: Have the peace of mind that Enable’s security features bring:

• Password-controlled access ensures that only the right people can access the data that you want them to access:

• An audit trail is required for BIP0008 standards (a legally admissible format that allows paper to be discarded), and will provide you with detailed information about who has accessed any document and for what purpose

Contact Documation For more information on any of the document management & workflow solutions from Documation please get in touch!