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Why is compliance an issue?
Over recent years, discussion about compliance with various standards and legislation has been at an all time high. The main drivers behind the most prominent regulations are increasing the transparency behind how an organisation operates; ensuring that business practises and processes are justifiable and ultimately lawful.
How can a document management solution help?
We believe document management should be part of your long term compliance strategy rather than just a "quick fix" that solves your short term compliance requirement. Documation can work with you to identify your needs and ensure that the resulting solution aids your regulatory compliance.
How can document management help with specific regulations?
There are certain regulations where document management is essential rather than simply being a useful tool.
- Data Protection Act
A key part of this Act is to ensure certain documents about individuals are destroyed after set periods of time. With document management, each document can have an individual lifecycle with a destruction date that guarantees this happens.
- Sarbanes-Oxley
The main principles of Sarbanes-Oxley are based around timely and controlled financial reporting. Document management solutions can ensure that all financial information is captured, stored in a compliant archive and instantly retrievable as required.
- BIP 0008
The BIP 0008 standard aims to guarantee that electronic documents are legally admissible. Document management solutions can be used to ensure that the document captured is an exact copy of the original and therefore accepted as legally admissible.
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