As a document management software provider we write a lot about the benefits of the paperless office, the paperless process – I posted a blog last week, Going paperless – from the individual to the business and the previous week wrote about Storing documents – legal requirements and how to solve the paper-mountain issue. The benefits of converting paper documents
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Last week I decided to open a new gym membership.”No problem,” they said, “just bring some proof of identity – driving licence and a utility bill will do.” So, no problem, I thought, until looking through my filing cabinet I realised I didn’t have a utility bill – not a physical piece of paper I could actually pick up and
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The use of eForms is on the rise. Organisations are turning to their use more and more. Last month the Ministry of Justice announced that they were introducing crime eForms– that from 1 April 2013 they would no longer be accepting paper versions. UCAS, the organisation which manages applications to higher education courses in the UK, has been using eForms
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The accounts receivable (AR) department is a crucial part of any business and the majority of the time they face similar problems as the accounts payable (AP) department, such as high costs in processing documents and delayed payments. Introducing an automated solution such as Documation’s Accounts Receivable solution, can be used in AR to streamline payment processing; as the solution
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We are pleased to announce that one of our key customer’s has upgraded to the latest version of our Enable platform – Enable 3.11. Enable is our core document management platform; it is a powerful modular solution designed and built by us specifically to automate document intensive business processes. For over 11 years the northern based integrated transport authority has
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Invoices can sometimes be an Accounts Payable (AP) clerk’s worst nightmare, especially if it takes hours and hours to manually process a single paper based invoice. Numerous things could go wrong with processing invoices manually; which can become very costly for business. Below we have listed five of the top invoice problems. 1. Paper Invoices Many AP departments receive thousands and
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Optical Character Recognition (OCR) helps businesses to effectively ‘read’ invoices and process them quickly and efficiently. For those who don’t know what OCR is and does, it can be defined as: a piece of software that converts scanned images of printed or handwritten text into a form that can be recognised and easily processed. OCR is able to identify incoming
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The Hollywood award season is in full swing and everyone is eager to find out which films, actors, directors and musical scores will win big at this year’s ceremonies. So with this in mind we thought we would bring you our top contenders for Document Management Solutions. Just like choosing the films to be nominated, there will be questions to
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Late payments are becoming a huge problem for many UK businesses, with some being put out of business because of it. In a recent survey conducted by Graydon and the Forum of Private Businesses, called Research on Payment Culture, they found that more than half of the respondents who own small businesses find the late payment of trade invoices to
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Fraud is always a popular topic in the business world, as it affects millions of companies a year. According to the 2012 Report to the Nations fraud costs $3.5 trillion worldwide! Businesses need to be able to protect themselves from becoming a fraud victim, as it affects not only large companies but smaller ones too. According to the report, fraud
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